Asset Management Software for City Government

Asset Management for Cities

Cities can have many thousands of physical assets to manage including both vertical assets (facilities/buildings) and horizontal assets (infrastructure). Facilities management includes maintaining buildings, their systems (HVAC, electrical, plumbing, etc.), and components (air handlers, motors, pumps, light fixtures and more). Infrastructure management includes the maintenance of roads, bridges, sidewalks, drainage, signs, signals, lighting, landscaping, parks and equipment ...to name a few. Managing this full scope of assets, especially in a large city, is a massive undertaking that necessitates a sophisticated software system.

This is where FacilityForce stands above the rest with its Integrated Workplace Management System (IWMS) that handles everything from real estate and asset management, to operations and maintenance, capital projects, space management, energy management, as well as condition assessment and strategic planning. Whether you're looking for a complete IWMS, or an Enterprise Asset Management (EAM) system, or simply a Computerized Maintenance Management System (CMMS) as a starting point, FacilityForce has you covered.

Do you need to modernize how you manage your physical assets (i.e., are you current systems outdated)?
Do you have multiple "point solutions" that could be eliminated with a more comprehensive solution (e.g., an IWMS or EAM)?
Would you like to improve the collaboration and communication between departments/divisions?
Do you want a consolidated view of ALL of your city's physical assets?
Would you like to leverage the asset data you already have in one or more Esri ArcGIS databases?

Asset & Facility Managers play a critical role in ensuring their city facilities and infrastructure are safe, managed efficiently, and that their value is maximized. These people are responsible for managing complex systems and processes, ensuring compliance with regulations, and enhancing the satisfaction of their constituents. Their work helps to ensure that cities can function effectively and provide high-quality services to their residents. They truly are the unsung heros that keep our city governments operating. Unfortunately, most Asset & Facility Managers are facing increased demands, budget cuts, aging infrastructure, and new safety regulations. Which is why having an enterprise Asset & Facilities Management tool, such as FacilityForce's FRP, is crucial to their success.

There are a variety of departments in City Government that can be responsible for managing assets and/or facilities. Often, this responsibility is centralized with the a Department of Public Works, which usually reports to General Services or Administration. Sometimes however, this responsibility lies with individual departments such as Public Safety, Parks & Recreation, an Airport, etc. Regardless of who is responsible, asset & facilities management is a complex job that requires sophisticated software like FacilityForce's FRP to manage.

Asset & Lifecycle Management

Space Usage & Optimization

Real Estate & Lease Management

Maintenance Management

Energy & Utility Chargebacks

Work Order Requests

Capital Planning & Projects

Materials Management

With FacilityForce's Facilities Resource Planning (FRP), we combine the best-of-breed capabilities of EAM, CMMS, CAFM and IWMS software with deeper financial management in one unified solution. FacilityForce FRP is your ERP for facilities management and applies intense accounting principles including fund allocation and grant management to ensure organizations maximize investments while maintaining and driving efficiencies across your most important resources – your real estate, buildings, people, projects, and things.

Real-Time Visibility Across Your Entire Portfolio
Real Estate, Space, Maintenance, Capital Planning, Energy & Utilities and Accounting ...All Integrated
Unified Database for Multi-Agency Budgeting
Facilities-Focused Solution that Integrates with Your ERP
Total Cost of Ownership - Allocation & Recovery
Facilities Strategic Planning
Align Capital Investment to Organizational Goals
Split Fund Accounting and Grant Management
Optimize the Use of Space
Reduce Maintenance Costs and Extend the Useful Life of Assets
Multi-Phase Work Order Management Across Shops and Tradespeople
Material Chargeback Billing
Out-of-the-Box Capabilities

Integrated Solution

The best integration is "no integration", meaning everything you need resides in a single software platform as opposed to integrating disparate systems. FacilityForce is designed from the ground up to use a common database of properties and assets, which provides a seamless experience across the board.

Whether or not you leverage them all, the fact that FacilityForce offers real estate & lease management, space management, maintenance & operations, capital planning & project management, and energy management means room for growth.

Although FacilityForce can be called an IWMS, we prefer to call it Facilities Resource Planning (FRP) because it goes beyond the capabilities of IWMS to address the unique needs of public sector government organizations.

End-to-End Solution

FacilityForce provides a comprehensive, end-to-end solution for facilities management including the ability to:

Capture complete details via a sophisticated online request engine (Engage),
Enable map-centric asset management with the embedded power of Esri ArcGIS (Locate),
Route requests according to your business processes for approval, schedule and allocate the necessary resources (Operate),
Dispatch to field personnel who use mobile apps to locate the job, order parts, log time and complete the work (Perform),
Track complete costs and performance metrics across your organization (Analyze),
Leverage standardized tools to streamline processes and exchange data with other systems (Automate).

Testimonials

We have turned inefficient and outdated government processes spread across loose excel files, on multiple staff computers, into a reliable centralized location with data viewable by all of our executives at any time.

Thomas Miller - Chief Real Estate Officer

We now have one place to see a complete picture of all our properties' and assets' true cost burdens.

Tim Corbett - Chief Deputy Director

FacilityForce's AssetSync has enabled us to institute a very streamlined process. Our field techs love it and it's saved us a significant amount of time and money.

Asset Management Software for City Government

Asset Management for Cities

City Departments